Bookkeeping for Cleaning Companies
Monthly bookkeeping in QuickBooks Online for residential and commercial cleaning businesses built on recurring customers, labor, and supplies.
Labor-Heavy, Recurring, and Tight Margins
Cleaning companies live on recurring customers and labor. Margins are thinner than in trade businesses, which means small bookkeeping errors have a bigger effect on what you think you’re earning.
- Recurring residential cleaning revenue
- Commercial contract revenue
- One-time deep cleans and move-outs
- Card and online payment processing fees
- Tips and gratuities, where applicable
- Cleaner wages and payroll costs
- Cleaning supplies and consumables
- Vehicles, mileage, and fuel
- Equipment purchases and replacements
- Insurance, bonding, and scheduling software
What Haverlin Handles
Recurring and one-time revenue kept separate
So you can see how much of your revenue is stable and how much depends on new bookings.
Labor tracked against revenue
Wages are recorded as cost of delivering the service, so you can see your real labor percentage every month.
Bank and credit card reconciliation
Every account reconciled monthly, so the QuickBooks balance matches the bank and errors get caught early.
Monthly financial statements
A Profit & Loss and Balance Sheet organized around how the business actually operates.
CPA-ready year-end records
Clean, reconciled books handed to your tax professional, with no January scramble.
Who This Fits
Haverlin works with owner-operated cleaning companies: residential maid services, commercial janitorial, and specialty cleaning.
- Residential cleaning services
- Commercial janitorial contractors
- Post-construction and specialty cleaning
- Owners who want to know their labor percentage
Questions
Can you show me my labor cost as a percentage of revenue?
Yes. That’s one of the most useful numbers for a cleaning business, and the monthly P&L is set up to show it.
How do you handle tips collected through card payments?
Tips are recorded separately from service revenue so they don’t inflate what the business earned.
What about payment processor fees?
Processing fees are recorded as an expense rather than netted against revenue, so revenue and fees are both visible.
How much does it cost?
Monthly bookkeeping starts at $350/month. Final pricing depends on transaction volume, accounts, and the current condition of the books.
Know Your Margin Every Month
Schedule a free review and find out where your books stand.