Bookkeeping for Plumbing Companies
Monthly bookkeeping in QuickBooks Online for plumbing contractors handling service calls, project work, materials, technicians, and trucks.
Emergency Calls, Project Work, and a Lot of Parts
A plumbing company mixes fast-turnaround service calls with longer jobs like repipes, water heaters, and new construction rough-ins. The revenue and the costs behave differently, and the books should show that.
- Service and repair call revenue
- Water heater, repipe, and fixture install revenue
- New construction and remodel project work
- Customer deposits on larger jobs
- Card processing and financing fees
- Pipe, fittings, fixtures, and supply house purchases
- Technician wages and payroll
- Trucks, fuel, and vehicle maintenance
- Tools, equipment, and rentals
- Permits, licensing, and insurance
What Haverlin Handles
Service separated from project work
Revenue and costs are categorized so you can see what quick service work earns versus longer projects.
Supply house spending tracked properly
Materials purchases are recorded as the cost of the work, so gross profit is real and supplier statements reconcile cleanly.
Bank and credit card reconciliation
Every account reconciled monthly, so the QuickBooks balance matches the bank and errors get caught early.
Monthly financial statements
A Profit & Loss and Balance Sheet organized around how the business actually operates.
CPA-ready year-end records
Clean, reconciled books handed to your tax professional, with no January scramble.
Who This Fits
Haverlin works with owner-operated plumbing companies, residential and light commercial, from a single van to a small crew.
- Residential service plumbers
- Repipe and water heater specialists
- Remodel and new construction plumbers
- Owners who want to know which jobs actually pay
Questions
Can you track materials against specific jobs?
The books are set up so materials are recorded as cost of the work. Job-by-job costing depends on how your invoicing captures it, which I’ll cover in the review.
Do you handle supply house statements?
Yes. Supplier purchases are reconciled so the books match what you actually owe.
What about deposits on larger projects?
Deposits are recorded as liabilities until the work is done, so the P&L reflects what’s been earned.
How much does it cost?
Monthly bookkeeping starts at $350/month. Final pricing depends on transaction volume, accounts, and the current condition of the books.
Stop Guessing at the Numbers
Schedule a free review and find out what your QuickBooks file needs.