Bookkeeping for Irrigation Companies
Monthly bookkeeping in QuickBooks Online for irrigation contractors running install projects, seasonal service, and parts inventory.
Install Projects and a Seasonal Service Calendar
Irrigation work splits between installation projects that behave like construction jobs and a seasonal service calendar of spring startups, backflow testing, repairs, and winterization. Those two sides have different margins and different timing.
- New system installation revenue
- Spring startup and activation service
- Backflow testing and certification
- Repairs, adjustments, and add-on zones
- Fall winterization and blowouts
- Pipe, heads, valves, controllers, and supply purchases
- Crew wages and seasonal labor
- Trenchers, compressors, and equipment
- Trucks, fuel, and vehicle costs
- Licensing, certifications, and insurance
What Haverlin Handles
Installs separated from seasonal service
So you can see whether install projects or the recurring service calendar is carrying the business.
Parts and materials recorded as job cost
Controllers, heads, and pipe are recorded against the work they went into, which is what makes gross profit meaningful.
Bank and credit card reconciliation
Every account reconciled monthly, so the QuickBooks balance matches the bank and errors get caught early.
Monthly financial statements
A Profit & Loss and Balance Sheet organized around how the business actually operates.
CPA-ready year-end records
Clean, reconciled books handed to your tax professional, with no January scramble.
Who This Fits
Haverlin works with owner-operated irrigation companies doing residential and light commercial installation, service, and seasonal work.
- Residential irrigation install and service
- Commercial and HOA irrigation contractors
- Companies offering backflow testing
- Businesses with a heavy spring and fall service cycle
Questions
How do you handle the spring and fall rush?
Books are kept current year-round, which matters most in a business with two heavy seasons and quiet stretches between. You want to know what the season produced while there is still time to react.
Can you separate install work from service work?
Yes, if invoices distinguish them. That split is set up so the reports show which side of the business is more profitable.
What about parts inventory?
How inventory is handled depends on how much you carry and how you buy. We’ll talk through the right approach for your situation during the review.
How much does it cost?
Monthly bookkeeping starts at $350/month. Final pricing depends on transaction volume, accounts, and the current condition of the books.
Get Ready Before Spring Startup
Schedule a free review. I’ll look at your books and tell you what they need.